Timesheets
Techs clock time from the mobile app; managers approve against the live schedule. Hours land on the right job and cost code — ready for payroll and project tracking.
Commercial HVAC · Canada
HVAC job management, built for Canada.
FieldInsight Canada brings the platform mechanical contractors rely on worldwide — tuned for Canadian HVAC with data residency, CAD billing, and local support. Enter your data once: planned maintenance, cost-code projects, and reactive service in one connected workflow.
Data hosted in Canada
Billed in CAD
GST / HST / PST ready
The three workflows that run your business
Purpose-built for mechanical services
Human-friendly, end-to-end job management — no spreadsheets, no double entry. The three workflows Canadian HVAC contractors run every day, each first-class in FieldInsight.
01 · Planned Maintenance
Never miss a PM visit again
Build recurring maintenance schedules off your asset register, auto-generate the right checklist for each unit, and prove compliance with a full service history per asset.
- ✓ Recurring PM schedules — monthly, quarterly, annual, or custom cycles
- ✓ Asset registers with full service history per rooftop unit, chiller & boiler
- ✓ Digital checklists & readings captured on-site by the tech
- ✓ Compliance-ready records for audits and client reporting
02 · Cost-Code Projects
Projects that stay on budget
Run install and retrofit work as projects broken down by cost code. Track labour and materials against each code, watch budget vs actual in real time, and raise progress claims with confidence.
- ✓ Break every project down by cost code
- ✓ Live budget vs actual on labour and materials
- ✓ Timesheets and purchases booked straight to the right code
- ✓ Progress claims & profitability per project, per code
03 · Reactive Service
Dispatch breakdowns in minutes
Log a reactive call, flag the priority, and dispatch the closest qualified tech from a live board. Your team sees the job on their phone instantly — with the asset's full history already attached.
- ✓ Priority flags & SLA timers for emergency callouts
- ✓ On-call rotations and skills-based dispatch
- ✓ Live board — drag, assign, and re-balance in real time
- ✓ Asset history travels with the job to the technician's app
Supporting features
Everything that surrounds the job
Timesheets, safety, client reporting, skills compliance, and project task lists — built into the same platform as your PM, projects, and reactive work.
Safe Work Method Statements
SWMS and Take Five hazard assessments completed on-site before work starts — PPE checks, risk controls, and digital signatures captured on the tech's phone.
Safety documents
Store inductions, licences, and site-specific safety packs in one library. Technicians complete the right forms per job — less admin, stronger audit trail.
Annual reports for clients
Generate rich PDF inspection and compliance reports in seconds — asset summaries, defect photos, and maintenance history your clients can file or forward.
Skills matrix for your team
See who holds which tickets, inductions, and expiries at a glance. Schedule qualified techs to the right site — and chase renewals before they lapse.
To-do lists for your projects
Custom job workflows with clear steps for schedulers and techs — reactive, maintenance, and install paths in one Job Navigator so nothing gets lost between visits.
A dedicated Canadian instance
The same FieldInsight platform — deployed for Canada
FieldInsight Canada is part of FieldInsight (Australia). Same product, same fixes carried across — redeployed on Canadian infrastructure for mechanical-services contractors north of the border.
🇨🇦
Data hosted in Canada
Your customer and job data lives in a Canadian data region — keeping you onside with privacy expectations and procurement requirements.
💵
Billed in CAD
Pricing and invoicing in Canadian dollars. No surprise FX conversions on your subscription or your customer invoices.
🧾
GST / HST / PST ready
Tax handling configured for Canadian provinces, so quotes and invoices calculate the right tax the first time.
🇩🇺
Bilingual ready
Built to support English and French-Canadian workflows for teams operating across Quebec and beyond.
🛡
Local support hours
Support aligned to Canadian time zones — from Pacific to Atlantic — so help is there when your team is on the tools.
📐
Imperial & metric
Capture readings and measurements in the units your techs actually use on Canadian sites.
In the field
Your whole crew, on one app
Technicians see their schedule, complete checklists, capture photos and readings, log time to the right cost code, and close jobs — all from their phone, even with patchy site signal.
- ✓ Today's jobs, directions, and asset history offline-friendly
- ✓ Checklists, photos & signatures captured on-site
- ✓ Time & materials booked to the job and cost code
Connected
Works with the tools you already run
Jobs turn into invoices and flow to your accounting — no double entry.
Trusted by field-service businesses — now launching in Canada
Success stories
What FieldInsight customers say
Real feedback from mechanical and HVAC contractors on the platform FieldInsight Canada is built on.
Commercial HVAC
We had job data spread across too many systems and our old software couldn't keep up as we grew. Moving everything into FieldInsight smoothed out PM, projects, and breakdowns — operations finally feel under control.CraigCommercial HVAC contractor
Mechanical services
We were turning over more work but still losing margin — we couldn't see where the money went. Once invoicing, inventory, and timesheets were connected in FieldInsight, we tightened the leaks and got back to solid profit.JimService & maintenance contractor
Mechanical & electrical
Years of frustration with job software that never matched how we actually run a shop. With FieldInsight we had meaningful wins inside two months — easily the best ops spend we made all year.JamesMechanical & electrical contractor
Free resources
HVAC playbooks to steal
Practical templates used by busy mechanical-services teams.
📋
HVAC Inspection Checklist
Increase field productivity with a simple, repeatable checklist your techs can run on every visit — without the admin spin.
Get the checklist →⚙
Service Manager Workflow SOP
Document and manage a busy service team with a templated process — cut wasted time from your daily workflow.
Download the SOP →📊
HVAC Preventive Maintenance Checklist
Systemise PM checklists so rooftop units and chillers get consistent care — without overwhelming your crew.
Get the checklist →
Book a demo
See FieldInsight on your HVAC business
A 20-minute walkthrough with a FieldInsight specialist who knows mechanical services. Pick a time that suits you — the same booking calendar used on fieldinsight.com.
- ✓ No credit card, no commitment
- ✓ Tailored to Canadian HVAC workflows
- ✓ FieldInsight Canada · part of FieldInsight Australia
Pick a time — bookings go to FieldInsight's demo calendar
Prefer email? hello@fieldinsight.com